Dear DfBB...
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With rising inflation, my fleet costs are in danger of spiralling out of control. How can I make economies to ensure we best manage the potentially difficult future?
DfBB says...
It’s important to know that you’re not alone in feeling the pinch. The cost of vehicle maintenance is rising, not least because of labour shortages. Parts are also becoming more expensive and insured vehicle repair costs are on the increase.
We’ve recently seen leaders at Halfords and Startline Motor Finance warning that the cost of high energy prices for businesses could have a human cost too: on road safety.
Grey fleet vehicles, where the cost of maintenance is borne directly by the employee, could also be a real issue.
Increases in the cost of living mean that privately owned cars are becoming older and, industry research by Total Motion showed a stark difference between MoT failure rates on grey fleet vehicles compared with company cars or vans. Specifically, the research highlighted:
Defective tyres: 22% grey fleet, compared with 14.2% of company vehicles;
Defective brakes: 1.77% grey fleet; 0.38% of company vehicles;
Defective lights: 1.75% of grey fleet; 0.47% of company vehicles.

The survey also found that 13,659 (7%) of all vehicles that were checked had an incomplete service, maintenance and repair history.
However, cutting costs on maintenance is likely to cost fleets and drivers in the long-run. That’s because poorly maintained vehicles are a safety hazard. One collision caused by a vehicle defect can cost a company far more than it would have saved in maintenance economies across the entire fleet.
Regular inspections, daily defect reporting and good servicing makes vehicles cheaper to run. It also prevents unscheduled downtime. Furthermore, but increasing the attention to detail, faults are more likely to be fixed early and not when they become extremely damaging and/or very expensive.
Bear in mind, too, that well-driven, well-maintained vehicles are worth more on resale and also save fleets money at the end of lease.
What can fleets do?
Its important to educate the procurement team about fleet value. This includes what a working fleet means to the business – and the value of good maintenance and products.
In addition, fleets will benefit from finding the best total cost of ownership model for its vehicles, including maintenance and compliance costs.
The top two fleet costs are fuel and insurance premiums. Both of these elements are reduced by preventive maintenance schedules and driver coaching. In other words: a safer fleet means a cheaper fleet.